We have all had the experience before. You’ve got a stack of resumes or employment applications in your desk along with a looming deadline to fill a particular job position. Whether or not they are paper applications, emails or electronic files, the job is equally as daunting. Somewhere within this pile of documents is the best candidate, but to obtain the correct one you have to examine all of the less qualified ones.
Thankfully, application review does not need to be this type of manual process. An automatic resume system, if setup properly, could be a tremendous assist in reviewing resumes and job applications more rapidly and making certain that the top candidates don’t fall with the cracks. Also it does not take just as much time as you may think to setup a great robotic voice which makes your review process much faster and much more efficient. Here are a few aspects of an automatic resume system to help you accelerate the application review process.
Establishing a web-based Application
Collecting job applications with an online application, instead of email or paper, is the initial step to creating the application review process faster and much more efficient. With an online resume you are able to ask candidates to complete information and respond to questions to help you rapidly determine if they’re a possible match for your job, frequently without requiring you to definitely even read their resumes. It’s much simpler and faster to run through a table of solutions or filter/sort according to what you’re searching for.
For instance, if you’re only searching for local candidates, by collecting info on a candidate’s location you are able to rapidly filter/sort and take away applications that aren’t nearer your home. Similarly, if you’re searching for an individual having a certain degree or professional certification, you are able to find out in your online application after which rapidly see which applications suit your criteria and skip or remove those that don’t.
Obviously, for the online application to become helpful you have to be in a position to personalize the questions and incorperate your own company or job-specific questions. By having an automated Applicant Tracking System (ATS) you are able to construct your own questions using the Questionnaire Builder and fix these to your web application page. And when candidates don’t complete the questionnaires throughout the online application, you could send them an e-mail having a connect to complete the questionnaire and combine it with their application.
Despite a web-based application system, you still likely receive resumes from candidates directly, usually by email. So that your system should have the ability to import these resumes and parse helpful information in the resume instantly. At the minimum, your robotic voice needs so that you can extract all text from the resume for searching later, no matter its extendable (i.e. Ms Word, PDF, RFT, HTML, etc). Most automated systems that support resume parsing may also be in a position to extract the contact details from the resume, which alone could be a tremendous way to save time. Instead of getting to re-key the contact data in the resume to your database, you’ll curently have the individual’s contact details in the resume.
By having an Applicant Tracking Systems for example ApplicantStack you’ve got a resume import mechanism where one can import resumes you get from candidates. You are able to upload resume files or perhaps emails you obtain from candidates with resume attachments in to the system. All resumes are instantly parsed and also the candidate’s contact details is extracted instantly.
There is nothing more frustrating than searching through a collection of applications and finding that almost all don’t satisfy the minimum needs to do the job. To protect you from getting to dig through each one of these unqualified candidates, you are able to implement simple screening rules for the applications. One method to do that would be to build rules that assign each candidate a score according to their solutions for your application questions or resume content.
For any simple example, in case your job needs a degree, you can ask the candidate around the online application should they have a university degree. You can build a scoring rule that “knocks out” candidates that answer the issue as “No”. Whenever you review your applications inside your database, you are able to remove all of the “bumped out” candidates and direct your attention on those that pass your minimum job needs.
When building rules in line with the resume content, you have to be careful you don’t help make your rules too strict. It’s tempting to try and develop a comprehensive algorithm which will effectively “match” an applicant to some job instantly. But in fact resumes are available in all sorts of formats. In case your rules are extremely strict you’ll frequently get rid of a lot of candidates who might be perfectly good matches for your job but posess zero resume inside a format the parsing engine understands.
Browsing your Applications
Despite a web-based application, resume parsing and screening rules, sooner or later you will have to really dig in and evaluate the applications and resumes. Only at that step a properly-designed database browser is vital. When you set your filter and drill in to check out a credit card applicatoin, you have to assess how rapidly you are able to:
Flag and/or determine the following steps with this application,
Mention all aspects of the applying (i.e. question solutions, resume, resume cover letter, etc), and
Proceed to the following applicant.
In lots of systems, just moving to another candidate requires multiple clicks – return to your list, possibly reset your filter, scroll and see in which you were within the list, after which click the next one.
For instance, ApplicantStack is built to make the entire process of browsing your applications fast and simple:
Setting the following action for any candidate or assigning a rating takes only a few clicks.
All information is displayed on a single screen, such as the resume preview (i.e. you don’t need to open the resume file).
You are able to move between applications with Next / Previous links without getting to return to your list.